The guideline is designed to assist public offices implement the requirements in the Standard on the physical storage of records. It suggests practical methods to guide public offices in decisions and actions for storing records to ensure that:
- Storage is cost-effective and efficient.
- Records are secure, protected and accessible for as long as they are required to meet business and accountability needs, and that
- Records of continuing value which will be transferred to special Records’ control and/or custody as important archives are stored in the best conditions possible.